Administrative Assistant (On-Site)

Ilmor•Plymouth, MI

1d•Onsite

About The Position

ADMINISTRATIVE ASSISTANT Position Summary This is a highly visible, on-site position and is ideal for a skilled administrative professional who is upbeat, professional and loves to think of all the details. In this role, you will serve as a trusted partner to the President and a central point of coordination for the broader company. Through strong value judgment, proactive organization, and a welcoming presence, this role supports leadership effectiveness, and creates a positive, professional experience for employees, customers, and visitors alike. Nuts & Bolts Schedule: Monday - Friday 8am - 5pm Location: Plymouth, MI Remote/Hybrid: Not Eligible Overtime: Eligible Pay Type: Hourly Pay Schedule: Biweekly Benefits: BCBS Medical, Delta Dental, VSP Vision: Coverage Starts on Day 1 Retirement: 3% 401K Safe Harbor Contribution, Immediately Vested Additional Perks: Paid Time Off, Paid Company Holidays, Company Holiday Picnics and Parties, Race Win Celebrations etc. Attire: Business Casual M - Th, Casual Fridays Major Areas of Responsibility 70% Supporting Executive Team / Company President Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing. Calendar Management: Direct access to the President’ss calendar to manage and maintain a clear and organized schedule including near term and long term. Email Processing: Prioritize the Presidents email inbox for messages which require his attention. Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling). Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. 30% Company-Wide Support Answer the phones and support incoming calls from vendors, customers, suppliers and applicants Greet guests at the door and provide a welcoming atmosphere Serve as the “go-to” team member for answering incoming company calls and visitors Maintaining company phone list, directory, up-to-date contact information Maintain office supply levels, work with building vendors Maintain security codes and entry door badges. Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings Complete administrative tasks for employees and company leaders Event Planning: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability. Required Qualifications Associate’s Degree and 3+ years of professional administrative experience in an office environment Strong computer skills: Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat. Fantastic organization skills Able to work both independently and as a member of a team Excellent verbal and written communication skills Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy. Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people. Strong interpersonal skills along with excellent oral and written communication. Strong command of the English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Demonstrated Physical Abilities/Work Environment Remain stationary for 70%+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.

Requirements

Associate’s Degree and 3+ years of professional administrative experience in an office environment
Strong computer skills: Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat.
Fantastic organization skills
Able to work both independently and as a member of a team
Excellent verbal and written communication skills
Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.
Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people.
Strong interpersonal skills along with excellent oral and written communication.
Strong command of the English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Demonstrated Physical Abilities/Work Environment Remain stationary for 70%+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.

Responsibilities

Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing.
Calendar Management: Direct access to the President’ss calendar to manage and maintain a clear and organized schedule including near term and long term.
Email Processing: Prioritize the Presidents email inbox for messages which require his attention. Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling).
Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
Answer the phones and support incoming calls from vendors, customers, suppliers and applicants
Greet guests at the door and provide a welcoming atmosphere
Serve as the “go-to” team member for answering incoming company calls and visitors
Maintaining company phone list, directory, up-to-date contact information
Maintain office supply levels, work with building vendors
Maintain security codes and entry door badges.
Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings
Complete administrative tasks for employees and company leaders
Event Planning: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability.