Administrative Assistant

USALCO•Rancho Cucamonga, CA

About The Position

USALCO is a major manufacturer of aluminum-based component products used in water treatment, pulp and paper manufacturing, and other sectors. The right individual will have a can-do attitude, the ability to be part of a team while operating independently and consistently perform to very high standards. JOB SUMMARY: The position requires a motivated, detail oriented, and results driven team player who incorporate safety first and quality into every decision while performing day-to-day activities Will actively seek out opportunities to continuously improve their role. Assist and reply to requests from supply chain management, transportation, accounting, sales, and human resources in a timely manner. The employee in this position will be a task-oriented individual. This person must be personally and professionally motivated to work constructively with team members at all levels within the company, to execute job responsibilities with a sense of urgency and to support plant and business initiatives, as well as consistently strive to increase the safety, quality, and productivity of the site. The individual in this role must be able to work independently or with others on site to meet organizational goals. Safety, Quality, and Productivity are paramount concerns.

Requirements

Requires organizational and planning skills to effectively complete assignments
Must be dependable, flexible and able to respond on short notice to requirements of customers
Requires good interpersonal and communication skills
The ability to clearly and succinctly communicate with others, both verbally and in written form
Ability to work independently and as a critical component of a team environment
High School Diploma or GED
Minimum of 2-years prior experience with administrative roles
Minimum of Intermediate Proficiency in Microsoft Excel, Word, SharePoint, PowerPoint, Teams

Nice To Haves

AA degree in Business Administration or related field, preferred
Experience preferred with invoice processing software and ERP systems

Responsibilities

Ensure all Site safety rules, work guidelines/practices, and procedures are followed while performing duties
Greetings and welcome visitors
Answer phones, sort mail, use and maintain copier and other office equipment as needed
Prepare shipping packages with proper Load Order or Bill of Lading, Safety Data Sheets and Labels
Communicate with transportation companies for coordinating pick up of freight
Assist in processing driver payroll and required reporting for part time employees
Process Bill of Lading (BOLs), email shipping documents to customers as required
Organize and process miscellaneous paperwork to ensure compliance with all guidelines and regulations
Review, code or process invoices and reconcile petty cash receipts if required
Ordering office and other supplies for site
Provide temporary coverage during vacations for other roles within other office departments such as transportation
Must be available to work overtime, off shift and weekends as needed
Perform other duties as assigned in support of business goals and objectives