Administrative Assistant - 200 days/7.5 hrs (10 Month)
About The Position
Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned Makes and receives telephone calls, takes messages, routes calls and schedules appointments. Maintains school records and confidential files for students, building, principal, and related requirements. Receives and routes all mail. Acts as liaison between school and community, principal, parents, staff and students. Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs. Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the Business Office. Orders, processes, and maintains office materials and equipment in coordination with the principal. Operates standard office equipment including but not limited to computer, calculator, intercom, photocopier and fax machine. Processes student changes and dismissals and related forms in coordination with the principal. Processes attendance/time cards for the building staff. Maintains accurate student attendance records including late arrivals and early dismissals. Maintains lunch records for the school including count, payment and weekly report. Assists principal in maintaining accurate records regarding enrollment and building organization. Assists and orientates substitutes.
Requirements
- High school diploma or general education degree (GED).
- Word processing skills.
- Ability to get along with other people.
- Patience in dealing with parents and students.
- Ability to develop effective working relationships with students, staff and the school community.
- Ability to communicate clearly and concisely, both orally and in writing.
Responsibilities
- Makes and receives telephone calls, takes messages, routes calls and schedules appointments.
- Maintains school records and confidential files for students, building, principal, and related requirements.
- Receives and routes all mail.
- Acts as liaison between school and community, principal, parents, staff and students.
- Types, prepares, distributes, files records/reports, correspondence, mailings etc. related to building functions and principal needs.
- Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the Business Office.
- Orders, processes, and maintains office materials and equipment in coordination with the principal.
- Operates standard office equipment including but not limited to computer, calculator, intercom, photocopier and fax machine.
- Processes student changes and dismissals and related forms in coordination with the principal.
- Processes attendance/time cards for the building staff.
- Maintains accurate student attendance records including late arrivals and early dismissals.
- Maintains lunch records for the school including count, payment and weekly report.
- Assists principal in maintaining accurate records regarding enrollment and building organization.
- Assists and orientates substitutes.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
