Part-Time Administrative Assistant

Pinnacle Senior Living•Oshkosh, WI

3d•Onsite

About The Position

Maple Meadows Assisted Living & Lakepointe Villa Assisted Living Are you organized, people-focused, and looking for a meaningful part-time role where your work truly makes a difference? 🧡 Maple Meadows Assisted Living and Lakepointe Villa Assisted Living are looking for a Part-Time Administrative Assistant to support our Human Resources, Payroll, and Front Office operations. This role is ideal for someone who loves variety, takes pride in staying organized, and enjoys being a welcoming face for employees, residents, families, and visitors.

Requirements

Friendly, professional, and well-organized
Calm under pressure and adaptable in a fast-paced environment
Comfortable interacting with residents, families, staff, and visitors
Tech-savvy with experience using computers, email, spreadsheets, and word processing software
Able to exercise good judgment and maintain confidentiality
High school diploma or equivalent required
Minimum of 2 years of experience in healthcare or business operations
Active role with movement throughout the facility
Frequent interaction with residents, staff, and visitors
Ability to lift, push, pull, or move up to 50 pounds
Must be comfortable working in a healthcare environment and assisting in emergency situations when needed

Nice To Haves

Associate Degree in Business or related field preferred

Responsibilities

Human Resources & Onboarding Support the HR process from start to finish—background checks, onboarding, orientations, and personnel files
Enter and maintain employee data in Workday
Assist with employee status changes, Leaves of Absence, and Workers’ Compensation documentation
Help department leaders track and maintain mandatory training compliance
Ensure company policies, procedures, and CAPLICO Core Values & Code of Conduct are upheld
Assist with payroll-related duties
Serve as the Payroll Representative when the Business Office Manager is away
Greet visitors with a smile and direct them where they need to go
Answer phones, take messages, and assist callers with general information
Receive, sort, and distribute mail and coordinate shipping services (FedEx, UPS, etc.)
Order and distribute weekly office supplies
Jump in on clerical projects and special assignments as needed