Administrative Assistant

LaForce • Green Bay, WI

40d • Onsite

About The Position

Are you highly organized, people-focused, and enjoy keeping things running
smoothly behind the scenes? We’re looking for a dependable and detail-oriented
Administrative Assistant to support our team and serve as a welcoming first
point of contact for customers, vendors, and internal partners.

In this role, you’ll collaborate closely with our Administrative Support team to
balance workloads, streamline processes, and keep critical projects moving
forward. If you thrive in a team-oriented office environment, enjoy variety in
your day, and take pride in doing things right the first time, this could be a
great fit for you.

Requirements

• Strong attention to detail and excellent grammar skills.
• Proficient typing and basic math abilities.
• The ability to prioritize tasks and adapt as needs change.
• Clear communication skills and a helpful, positive attitude.
• A collaborative mindset and willingness to support team goals.

Responsibilities

• Serve as the friendly face and voice of the company by answering incoming calls and greeting visitors.
• Support office operations by managing reception duties and closing the front office at 4:30 p.m.
• Maintain accurate records by verifying acknowledgements and updating vendor catalogs in our database.
• Assist with registering O&M requests, warranties, and closeout documentation.
• Prepare, proof, and send professional submittals and correspondence to customers.
• Create and organize job files to support the engineering team.
• Lend a hand with additional administrative tasks such as processing FedEx shipments, certified mail, and end-of-month file purging.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed