Administrative Assistant

Illinois House of Representatives • Springfield, IL

12d • $60,000 • Onsite

About The Position

As a senior-level assistant to the Special Assistant and Advisor for the Speaker, the Administrative Assistant will support critical administrative operations for the Office of the Speaker. This role will be responsible for assisting with scheduling, logistics, research, data management, and a variety of other duties as assigned. This role will also be heavily involved in organizing events and activities on behalf of the Office of the Speaker. This individual is expected to assist in executing the day-to-day operations of the Springfield Leadership Office.

Requirements

• High school diploma required
• 2 years prior experience in a receptionist or office assistant role
• 2 years prior experience with the Illinois General Assembly strongly preferred
• Very strong proficiency in Google Suite, Microsoft Word, and Excel
• Excellent verbal and written communication skills

Nice To Haves

• Some college or bachelor’s degree preferred

Responsibilities

• Provide administrative secretarial support to the Special Assistant and Advisor
• Maintain and manage the Special Assistant and Advisor’s schedule
• Manage a regular list of meeting requests for the Special Assistant and Advisor to be reviewed and approved by the Chief of Staff
• Prepare travel documents and manage reimbursements
• Prepare briefings for meetings and events as requested
• Serve as the main point of contact for the Special Assistant and Advisor
• Filter all messages/meeting requests to Special Assistant and Advisor
• Handle confidential information
• Receive, screen, and route correspondence and telephone calls for the Special Assistant and Advisor
• Professionally greeting constituents and visitors
• Assist in managing and planning events
• Manage and regularly maintain large spreadsheets with highly detailed information
• Produce comprehensive data reports as requested
• Stay up-to-date and collect information on agency and department programs
• Develop and maintain Google Forms as requested, including the committee substitute letter request form.
• Compile and accurately summarize many reports into one report
• Participate in continuous professional development
• Other duties as assigned

Benefits

• $60,000 minimum annual salary
• Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit State Insurance Program Participation in State Employees’ Retirement System
• Optional participation in health savings account and deferred compensation programs
• Competitive vacation, sick, and personal time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED