Administrative Assistant (Part-Time) - CU Engineering

City of Fort Wayne • Fort Wayne, IN

2d

About The Position

Administrative Assistant (Part-Time) Schedule: Up to 29 hours per week (hours may vary) Are you organized, tech-savvy, and able to juggle multiple priorities while keeping operations running smoothly and professionally? The City Utilities Engineering team is hiring a part-time Administrative Assistant to support Development Services and utility operations for the City of Fort Wayne . This role is the backbone of daily operations-keeping projects, people, and processes moving efficiently.

Requirements

• Associate's degree in Business, Office Administration, or related field preferred
• Two (2) years of administrative experience or equivalent combination of education and experience
• Experience with Microsoft Office (Word, Excel, Outlook) and general office systems
• Ability to obtain Notary Public certification within one year

Nice To Haves

• Experience with databases and systems such as Accela, PMIS, GIS, or similar platforms
• Strong skills in document management, data entry, and tracking systems
• Ability to manage multiple systems, calendars, and workflows simultaneously
• Proficiency in Microsoft Office and general office technology

Responsibilities

• Provide front-line administrative and operational support across Development Services, including customer service, project coordination, document management, and internal team support.
• Serve as front office contact, greet visitors, answer phones, and route inquiries
• Process and track project submittals, inspections, permits, and documentation in systems like Accela and PMIS
• Support project teams by preparing contracts, manuals, reports, and meeting materials
• Manage invoices, payments, budget tracking, and vendor coordination
• Maintain records, process mail, manage files (digital and physical), and support office operations

Benefits

• At the City of Fort Wayne , your work supports critical infrastructure and development projects that impact the entire community.
• You'll be part of a collaborative team, gain exposure to public sector operations, and play a key role in keeping projects moving forward.
• Equal Opportunity Employer

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees