Administrative Assistant (2224)

TRINITY HEALTH • Minot, ND

1d • $19 - $27 • Onsite

About The Position

The Administrative Assistant provides highlevel administrative, clerical, and organizational support to departmental leadership within Health Information Management. This role coordinates daily office operations, manages communication channels, maintains sensitive records, and ensures the smooth flow of information across the department. The Administrative Assistant prepares professional correspondence, assists with document processing, organizes schedules, and supports meeting coordination. They also serve as a primary point of contact for staff, visitors, and other internal departments, requiring polished communication skills, sound judgment, and the ability to handle confidential information with discretion. The position is instrumental in maintaining an efficient and wellorganized office environment while supporting departmental goals and workflow.

Requirements

• Licenses and Certifications Required None
• CPR certification or valid driver's license may be preferred depending on department assignment.
• Educational Requirements None required, but additional coursework or an associate degree in business administration, office technology, or related field desirable.
• Clerical, secretarial, or administrative support experience preferred.
• Experience in healthcare or a medical office setting preferred.
• Prior experience using computerized systems for information storage and retrieval required.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); ability to learn additional software systems as required.
• Strong organizational, problemsolving, and timemanagement skills with attention to accuracy and detail.
• Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.

Nice To Haves

• CPR certification or valid driver's license may be preferred depending on department assignment.
• Educational Requirements None required, but additional coursework or an associate degree in business administration, office technology, or related field desirable.
• Clerical, secretarial, or administrative support experience preferred.
• Experience in healthcare or a medical office setting preferred.

Responsibilities

• Provide administrative support including preparing correspondence, maintaining records, and managing internal documentation.
• Coordinate scheduling activities, arrange meetings, prepare agendas, and support leaders with calendar management and followup tasks.
• Greet visitors, respond to inquiries, and direct communication to appropriate staff members while ensuring excellent customer service.
• Maintain filing systems, both electronic and physical, ensuring the accurate organization and retrieval of confidential information.
• Assist with the creation, proofreading, and formatting of reports, presentations, and departmental materials.
• Support daily office operations, including supply ordering, task prioritization, and problemsolving to ensure workflow efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees