Administrative Assistant - Tribal Works

OSAGE NATION

1d•Onsite

About The Position

The Administrative Assistant will provide clerical support to the Tribal Works Department and ensures that efficiencies and needs of the department are met. Performs work assigned by the Director indicating the objective to be achieved, priorities and deadlines.

Requirements

Must have excellent customer service skills
Must maintain a professional attitude and appearance that positively represents the Nation
Must maintain confidentiality at all times
Requires a high level of personal integrity and ethics
Requires a high level of problem solving skills
Requires the ability to use all Microsoft Office Suite programs and internet
Must possess excellent and accurate typing skills
Requires proficient use of office equipment (Voice messaging system, Fax, Copier, Computer)
Requires good interpersonal communication and team work skills
Must be able to pass a criminal background check
Must be able to pass drug/alcohol testing
Must have a clean driving record and valid license – may be required to drive GSA or tribal vehicles

Nice To Haves

Associate’s Degree in Business, Management or related field or at least 1 to 2 years of office environment experience preferred

Responsibilities

Ensures front line coverage at all times (i.e., walk-in and mainline phone)
Answers telephones appropriately (courteous at all times)
Utilizes facilities management software- receives work orders and updates software as needed
Receives, reviews, sorts, and logs all incoming correspondence
Distributes internal and external mail
Receives and distributes phone messages and follows up on all messages
Schedules appointments for administrative staff and technicians as needed
Assists with records management and retention
Provides special administrative assistance on projects and work overflow
Performs data entry ensuring accuracy of information collected
Develops a consistent work flow, sets goals, creates and implements action plans, and monitors progress towards individual goals
Performs all job functions efficiently and responsibly
Other duties as assigned by the Director