Administrative Assistant

Groundworks•Dallas, TX

1d•Onsite

About The Position

Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers’ greatest asset – their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you’re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success. Apply today! The Commercial Administrative Assistant plays a pivotal role in providing support to the Commercial team in aspects of managing and processing documentation for each project to ensure all information is present, completed in a timely manner, and within compliance. This role will track pending documentation as necessary and provide a clear outline to the team of what is required for each job to execute successfully.

Requirements

1-2 years of administrative support experience, preferably in engineering or construction, working with commercial contractors.
Requires excellent communication and interpersonal skills, including verbal and written communication.
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook, Adobe (pdf editing).
Knowledge of office management systems and procedures.
Excellent time management skills and the ability to prioritize work.
High attention to detail and problem-solving skills.
Dedication to providing excellent customer service.

Nice To Haves

Experience using Builder Prime is preferred but not required.

Responsibilities

Project Coordination: Collaborate with Project Managers, Project Engineers, and Business Development Reps to support areas around contracts, pre-qualification of documents, and proper execution.
Assist PMs and PEs with document management; includes contracts, purchase orders, project schedules, permits, engineering, project submittals, etc.
Support in the creation and standardization of SOPs based on current business needs.
Utilize CRM to review leads for our sales team and manage lead workflow through review, scheduling, and installation.
Client communication before, throughout, and after completion of projects required.
Facilitate the change order process through collaboration with Project Manager and partnership with finance.
Collaboration with finance to provide monthly support on compensation review of commissions and projects.
Collect all documents for Branch crews and Subcontractor compliance including CPR (Certified Payroll Report), Insurance, Project documents, Invoicing, and correspondence such as emails. letters, etc.
Performs other duties as assigned.
Other Administrative Responsibilities: Write and distribute email, correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Research new deals and events pertaining to the local commercial industry where Groundworks may be a fit.
Maintain contact lists.