MRC Admin Assistant 2026
Refrigeration Systems Construction and Service•Cypress, CA
About The Position
Mechanic Refrigeration Company (MRC) is seeking an Administrative Assistant to support our maintenance and service operations. This role is a key link between the office, field technicians, and customers—helping keep billing, scheduling, and job documentation accurate and on track. The ideal candidate is organized, detail-oriented, communicates well, and is comfortable working in a fast-paced, blue-collar service environment.
Requirements
- Strong organization, time management, and attention to detail
- Professional, clear communication skills (phone, email, and internal coordination)
- Comfortable multitasking and working with deadlines
- Proficiency with basic office software
Nice To Haves
- Previous admin/support experience in service, construction, HVAC-R, or a similar trade environment is a plus
Responsibilities
- Manage and process maintenance billing, ensuring accurate invoicing and timely documentation
- Communicate with field technicians and customers to coordinate maintenance schedules, updates, and job completion
- Use QuickBooks to create purchase orders (POs), generate job numbers, and track related job documentation
- Answer and direct incoming phone calls, assist customers, and route inquiries to the correct team member
- Maintain organized records for preventive maintenance (PM), invoices, and purchase orders
- Support ongoing communication between the office, technicians, and customers to ensure smooth service operations
Benefits
- 401(k)
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
