Full Time Administrative Assistant - Public Service

City of Beavercreek•Beavercreek, OH

2d•Onsite

About The Position

This position performs skilled administrative work in the Public Service Division of the Public Service Department. An employee in this class is responsible for assisting in a variety of clerical and administrative tasks, including reporting, filing, and entering data. Duties are performed under the direction of the Assistant Public Service Director.

Requirements

General knowledge of the occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties.
Specific knowledge of computer programs and software, including word processing, spreadsheets, and email.
Ability to establish and maintain effective working relationships with City officials, fellow employees, other city employees, and the general public.
Ability to maintain records efficiently and accurately.
Ability to operate office equipment such as a computer, copier, telephone, fax machine, and general office equipment.
Ability to utilize a keyboard for word processing at a rate of at least 50 words per minute.
Ability to understand and execute oral and written directions.
Ability to accurately maintain records, prepare reports, and perform other necessary clerical and/or administrative duties.
Ability to deal firmly, tactfully, and courteously with the general public.
Ability to provide excellent customer service with internal and external customers.
Ability to work under the general direction of the immediate departmental supervisor.
High school diploma or the equivalent, supplemented by considerable experience in administrative work, or any combination of training and experience which provides the desired knowledge, skills, and abilities.
Must be proficient in computer programs including Word, PowerPoint, Excel, and Outlook.
Must maintain a valid Ohio Driver’s License.
Ability to work outside regular work hours as necessary.
Your resume must include past employment hire and departure dates, ending salary, reason for leaving, and supervisor name and contact information.

Nice To Haves

Previous experience with other public agency or agencies is preferable.

Responsibilities

Types various letters, memorandums, and reports.
Completes service requests and distributes to the appropriate personnel.
Answers incoming telephone calls and directs them to the appropriate personnel.
Establishes and maintains various departmental files.
Maintains various departmental logs.
Creates, files, and maintains various departmental records.
Schedules appointments for the Assistant Public Service Director.
Processes purchase order requests and invoices for the department.
Responsible for stocking and controlling office supplies.
Responsible for assisting with the upkeep of the work order platform
Responsible for divisional accounting and time keeping functions.
Responds to comments and concerns from citizens.
Prepares special reports as requested.
Responsible for the maintenance of the Division’s office equipment, including the photocopier.
Maintains the employee bulletin boards. Posts relevant notices and brochures as necessary.
Creates and distributes service requests to the appropriate department and division.
Assists and provides coverage for Administrative Assistants within other City divisions as needed.
Performs any and all other duties as assigned.