Administrative Assistant - Public Services

Provo City Corporation • Provo, UT

21h • $19 - $26

About The Position

Provo City is looking for a part-time Administrative Assistant to perform clerical support work for the Public Services division of the Public Works Department. Qualified applicants interested in performing this work for Provo City are encouraged to apply.

Requirements

• High School Diploma or equivalent (GED).
• Two (2) years of clerical experience.
• OR an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience.
• Specific experience using specialized computers or software packages may be required.
• A valid, lawful Driver license may be required.

Responsibilities

• Enter and retrieve data from specialized software programs for the public services division.
• Maintain files and records, including organizing and establishing appropriate filing processes.
• Receive and route calls.
• Perform routine front office administrative duties and provide desk coverage for other administrative roles as needed.
• Greet customers and answer questions about services.
• Type reports, forms, and other documents.
• Make copies and operate general office equipment and machines.
• Provide information from reports and records, including confidential information.
• Design and edit forms and correspondence for final review.
• Maintain calendars and staff schedules.
• Assist with payroll and time tracking responsibilities.
• Take notes at meetings as needed.
• Perform specialized tasks specific to the public services division and other related duties as required.

Benefits

• free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park
• a free Provo City Library Card
• a 25% discount on Provo Recreation Center memberships (direct family only)
• discounts from various local and national vendors

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED