Administrative Assistant (Shop & Parts Support) - Olympia, WA

TRANSPORT REFRIGERATION INC

1d • $24 - $25

About The Position

We are hiring a Fleet Administrative Assistant to support our Operations Manager, service shop, and parts department. This role is responsible for work order processing, warranty tracking, purchase orders, accident documentation, and daily administrative support in a fleet service environment.

As a leading fleet maintenance and refrigeration solutions provider, we are dedicated to keeping transportation fleets running smoothly and cargo at peak quality. Our expert team ensures that every truck, trailer, and refrigeration unit is serviced with the highest standards of care. With top-tier facilities and a customer-first approach, we’re proud to power the essential movement of goods across the nation.

Requirements

• High school diploma or equivalent
• 1+ year administrative or operations support experience preferred
• Strong communication and organization skills
• Microsoft Word, Excel, and Outlook experience
• Valid, clean driver’s license
• Successfully pass a pre-employment (post offer) background check and drug screen

Responsibilities

• Review, process, and close shop work orders
• Prepare and track warranty claims and OEM returns
• Issue purchase orders to approved vendors
• Maintain accident reports, DVIRs, and maintenance records
• Answer phones and route calls appropriately
• Communicate with vendors and internal teams
• Support the Parts Department as needed
• Prepare operational reports for management
• Additional duties and responsibilities as assigned

Benefits

• Monday–Friday schedule (no weekends)
• PTO accrual starting day one
• Medical, Dental, and Vision Insurance (multiple plan options)
• Employer contributions to Health Savings Account (bi-weekly)
• Employer-paid Life & Long-Term Disability Insurance
• 401(k) with company match after 1 year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED