Administrative Assistant

Northwestern Mutual

13d•$25 - $37•Hybrid

About The Position

Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Requirements

Three or more years of administrative or assistance experience.
High school diploma or equivalent; college coursework preferred.
Proficient in MS Office at intermediate levels.
Proficient in general technology.
Strong organizational and planning skills.
Excellent written and verbal communication skills.
Attention to detail and problem solving.
Strong time management skills and ability to multi-task and prioritize work.
Accountability - Holds self and their direct reports accountable for measurable, high-quality, timely, and cost-effective results, delivery, and execution. Determines objectives, sets priorities, delegates work to direct reports, and accepts responsibility for mistakes.
Attention to Detail - Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality.
Decision Making - Makes timely, data-driven decisions by understanding the probability of success, identifying risks, gathering business requirements, and developing value statements.
Executive Presence - Builds and maintains an authentic personal brand, inspiring and motivating people to pursue a desired outcome by sharing a clear vision and demonstrating confidence, professionalism, self-awareness and trust with business stakeholders.
Interpersonal Savvy - Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport, constructive and effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably.
Project Management - Delivers projects in alignment to business requirements, specific success criteria, and stakeholder expectations. Plans, manages, and completes projects keeping cost and time considerations in mind.

Responsibilities

Organizes and schedules meetings and appointments.
Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
Assists in preparing and updating reports, dashboards, etc.
Point of contact for technology access/services, often functions as PC/LAN contact.
Maintains all department supplies; anticipates needs and orders.
Arranges travel as needed.
Prepares and monitors invoices, submits and reconciles expense reports.
Takes minutes of meetings as needed.
Resource to department on office and administrative functions.
Works on projects as requested.
Other department specific duties as assigned.
Handles sensitive information in a confidential manner.