Administrative Assistant to the Pre-Clinical Dean

Touro College•Middletown, NY

49d

About The Position

The Administrative Assistant is responsible for initiating and coordinating administrative and organizational functions in support of the Preclinical Dean as required for the effective operation of the Preclinical Departments.

Requirements

Bachelor's degree (B.A. or B.S.) required
Strong organizational skills
Ability to focus on priority tasks
Professional management and communication skills
Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook
Able to lift up to 5 lbs.

Nice To Haves

Bachelor's degree or equivalent experience (1-3 years administrative experience) preferred

Responsibilities

Maintains communications, including telephone, text, and email
Maintains the calendar of events and responsibilities
Establishes and maintains recordkeeping systems
Schedules meetings with Students, Faculty, & Chairs
Prepares meeting documents; records, files and distributes minutes
Assists in scheduling annual FDEP, and files forms
Assists in scheduling EDP, and files forms
Schedules student interviews regarding Early Warning, COMBANK compliance, missing requirements, U grade related Provisional Status, COMSAE and COMLEX prep, Leave of Absence and any concern
Files and distributes reports of student surveys
Assists in collecting and filing departmental course reports
Assists in collecting and filing exam item reviews
Assists in processing faculty and staff hiring forms
Assists in processing faculty and staff departmental timesheets
Edits correspondence for the Preclinical Dean
Coordinates correspondence with professional organizations
Assists in preparing budget review and recommendations
Other duties as assigned by the Dean, Executive Assistant to the Dean, & Preclinical Dean