Administrative Assistant

Bombas • New York, NY

6h • $60,000 - $70,000 • Onsite

About The Position

We are looking for a highly organized, proactive, and service-oriented team player to join our Executive Support team as an Administrative Assistant, supporting 2–4 senior leaders.The ideal candidate brings 3+ years of administrative or executive support experience and thrives in a fast-paced, cross-functional environment.
This role is a key partner to leaders across the organization and plays an important part in how effectively they operate. You will ensure executive time is structured, meetings are prepared with care, travel and logistics run smoothly, and in-office support is executed seamlessly. Calendaring, scheduling, travel, and expense coordination are foundational; this role also requires sound judgment, professionalism, and the ability to anticipate needs.
You will operate within a coordinated Executive Support function grounded in shared standards and expectations. That means working closely with peers, maintaining strong relationships across supported departments, and staying informed on evolving priorities.
This is an opportunity to gain exposure to senior leadership, build strong business context, and grow within a disciplined, high-performing Executive Support team.

Requirements

• 3+ years of administrative or executive support experience
• Proficiency in key technology; including GSuite, Zoom, Slack, and similar tools

Nice To Haves

• You are highly organized and manage competing priorities with attention to detail.
• You are proactive and think ahead to anticipate needs and logistics.
• You communicate clearly and professionally with executives and their teams.
• You build positive, collaborative relationships across the organization.
• You handle sensitive information with discretion and sound judgment.
• You stay calm and adaptable when plans change.
• You take responsibility for your work and follow through reliably.
• You look for practical ways to improve processes within your scope.
• Belief in our mission and understand the importance of giving-back
• Inquisitive, love to learn, embrace failure, and never give up
• Comfortable working in an open office environment while staying focused

Responsibilities

• Supporting 2–4 senior leaders, you will serve as a trusted partner — ensuring executive time is organized, aligned, and well-supported to enable focus and execution.
• Manage complex executive calendars aligned to business priorities, maintaining proactive calendar hygiene, protecting focus time, anticipating conflicts, and coordinating internal and external scheduling with professionalism.
• Track executive action items and support follow-through
• Prepare briefing materials for critical meetings, ensuring leaders are informed and prepared.
• Attend select meetings to capture notes and support follow-up on key decisions.
• Build strong working relationships across the organization to stay informed on cross-functional priorities and support thoughtful scheduling decisions.
• Maintain regular communication with executives’ direct reports and key stakeholders to stay aligned on evolving priorities and adjust schedules as needed.
• Coordinate travel logistics and prepare executive-ready itineraries.
• Support executive expense reporting process, ensuring timely reconciliation.
• Deliver polished in-office support as needed: preparing rooms and materials, coordinating food and beverage, greeting guests, executing time-sensitive errands, and managing last-minute logistical needs with professionalism and urgency.
• Handle sensitive business matters with discretion and sound judgment.
• Utilize and remain accountable to established service standards for responsiveness, turnaround time, meeting preparation, travel logistics, communication norms, and in-office execution to ensure consistent support.
• Maintain and contribute to centralized documentation, executive preference guides, and cross-training efforts to ensure continuity and seamless cross-executive coverage.
• Adapt and evolve shared tools, templates, and workflows designed to increase consistency and efficiency.
• Leverage AI tools and technology to improve processes and workflow speed.
• Contribute ideas for practical improvements to processes, tools, and documentation.

Benefits

• We are a team of smart, interesting, diverse, funny, and loving people.
• We offer competitive compensation, employer paid health, medical and dental benefits, 401k with match, paid parental leave, snacks, socks and a fun, relaxed office environment.
• We take the responsibility to make sure you are excited, happy, and find fulfillment in your work very seriously.
• We value fun. This is why we host office lunches, offsite team outings and company retreats.
• We believe in giving back to the community and helping those in need, which is why we volunteer as a team regularly.
• We believe success comes from the collective effort of all, which is why all full-time employees receive equity in the business.
• We understand the value of health, relaxation, spending time with friends and family, and traveling the world and offer flexible paid time off for all full-time employees. This includes over 20 paid company holidays, year-round "Flexible Fridays" and unlimited vacation, sick, and wellness days.
• We understand the importance of communication and offer a monthly phone stipend for all full-time employees.
• We believe a healthy body equals a healthy mind, so we offer a $100 monthly wellbeing reimbursement to all full-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed