Administrative Assistant

CleanJoule, Inc. • Salt Lake City, UT

6h • Onsite

About The Position

The Administrative Assistant will play a key role in supporting CleanJoule’s continued growth as we scale through 2026 and beyond. This individual will help ensure that the day-to-day operations of the office run smoothly and efficiently, contributing to a positive, well-organized workplace experience for employees and guests.
Working closely with Human Resources (HR), Procurement, Facilities, and Safety departments, the Administrative Assistant will assist with a wide range of office, administrative, and coordination tasks. The ideal candidate is a highly organized, proactive self-starter who thrives in all environments, enjoys managing multiple priorities, and takes pride in creating a seamless, supportive workplace.

Requirements

• High School Diploma or equivalent required; Associate’s Degree or higher preferred
• 2+ years of front desk, office coordination, or administrative experience, preferably in an office or operations environment
• Exceptionally organized with strong attention to detail
• Clear and professional communicator, both written and verbal
• Proactive and self-directed, with the ability to work independently and collaboratively
• Strong sense of urgency, accountability, and follow-through
• Resourceful, approachable, and reliable under pressure
• High level of professional and personal integrity
• Technically proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Nice To Haves

• Experience in a plant or manufacturing environment is preferred
• Forward-thinking and solutions-oriented, with a knack for anticipating needs and navigating roadblocks

Responsibilities

• Welcome visitors upon arrival, ensure all necessary agreements are completed, issue visitor/security badges, and direct guests to the appropriate conference room or team member
• Receive, sort, and distribute mail; direct delivery drivers to the appropriate shipping and receiving area for incoming shipments
• Maintain daily office operations, including ordering and restocking printer supplies, office supplies, and kitchen inventory; keep common areas tidy and well-stocked
• Monitor and maintain conference room calendars; assist with meeting setup and ensure rooms are cleaned and reset at the end of each day
• Assist the team in planning internal events and celebrations, such as birthdays, work anniversaries, and team gatherings
• Provide administrative support to HR, Procurement, Facilities, Safety, and other departments, including scheduling meetings, coordinating travel, ordering lunches, inventory management, and supporting project-based work
• Coordinates communication across departments and shares key updates and announcements across the organization
• Assist with scheduling on-site interviews and guest, vendor, and contractor visits as needed
• Perform other administrative or office coordination duties as assigned

Benefits

• CleanJoule offers a competitive compensation and benefits package (health, dental, vision, employee and dependent life coverage(s) and accidental death and dismemberment, short-term disability, long-term disability, flexible spending accounts, health savings account, 401k matching, PTO, holiday pay, parental leave, and bonus potential).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED