Chinese Church: Administrative Assistant

NEW LIFE CHURCH • Colorado Springs, CO

2d • $16 - $18 • Onsite

About The Position

To serve New Life Church by providing administrative support for the lead pastor.

Requirements

• Knowledge, Skills, and Abilities in Chinese and English
• Strong computer skills, including familiarity, experience and ability to navigate and produce documents within a variety of software applications (MS office suite, databases, MS outlook) and strong internet research skills.
• Strong organizational and office skills
• Ability to read and carry out written and oral instructions and perform basic arithmetical functions.
• Ability to verbally communicate effectively and tactfully at all levels.
• Personable and helpful attitude and able to work well under pressure
• Ability to handle constantly changing priorities and demands
• Maintain the confidentiality of sensitive information
• Detail-oriented and self-motivated, ability to work independently and as part of a team
• Ability to type 65 wpm in English and Chinese.
• Strong people skills
• Strong leadership and team building abilities
• Detail oriented and self-motivated
• Able to analyze complex situations and develop solutions
• Ability to read and carry out written and oral instructions
• Experience with email, such as MS Outlook.
• Strong organizational and office skills
• Ability to handle constantly changing priorities and demands.
• Ability to perform basic arithmetical functions.
• Ability to verbally communicate effectively and tactfully at all levels.
• Personable and helpful attitude
• Ability to handle multiple tasks and to complete projects with little guidance
• Able to work under pressure
• Maintain the confidentially of sensitive information
• Education: Bachelor’s degree preferred
• Experience: Have administrative support, general office or related work experience at least one year.

Responsibilities

• Input data as Pastor’s need to assist with preparing for Sunday services and other meetings.
• Schedule appointments and manage pastor’s calendars (Not necessary at the beginning)
• Pick up and processing mails and materials from NLC mail room.
• Assist with financial reimbursements and maintain files with copies of all financial transactions.
• Maintain files relating to church’s programs and events for future reference.
• Attending New Life Chinese Church Sunday services.
• Make copies, download files as needed.
• Help to provide, collect the materials needed for Friday prayer for nations meeting.
• Check and Input new people’s information to the Church computer and send to Pastor and co-worker team.
• Check prayer request and send to pastor.
• Prepare facility requests for meetings and special events, reserve the rooms and settings.
• Assist in organizing and maintaining Chinese Church Pastor and church offices.
• Organize the church computer and Update the information in NLCC website if needed.
• Help travel arrangement for pastor and Guest as needed.
• Input, sustain and update all information in the NLC system related to NLCC congregation.
• Cooperate with pastor by performing any other duties when asked to do so.
• Sustain and update Chinese Church Library information during the week.
• In the future, work in close association with the entire co-workers team to build and maintain a strong team environment and complete the work necessary to fully serve and support the ministries and events of New Life Chinese Church, write co-worker meeting notes.
• Coordinating the meetings, such as Sunday service, Wednesday night prayer meeting, Friday bible studies and sister bible study group.
• Coordination Children ministries, intercession ministries, transportation team, outreach activities, restaurants ministry and language school.
• Administrative Works related to mission and support to China house churches and mission patterners.
• Company with pastor to do some mission works if needed.
• Arrange tasks to co-workers related to caring with members’ need and visiting.
• Media/AD works for Church and Gospel materials for WeChat, Face book and other medias program.
• Manage and respond to calls and emails as needed.
• Assist the department in coordinating various tasks and procedures.
• Communicate regularly with supervisor about departmental issues.
• Assist supervisor with special projects, events, and diverse tasks in support of the department.
• Attend department meetings, regular all-staff meetings and other meetings as required.
• Utilize a thorough understanding of New Life Church employee policies and procedures.
• Work in close association with the entire staff to build and maintain a strong team environment.
• Cooperate with leadership by performing any other duties when asked to do so.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level