Administrative Assistant

Turner Staffing Group • Scottsdale, AZ

46d • Hybrid

About The Position

Turner Staffing Group is seeking a highly organized and professional OT Strategic Services Administrative Assistant to support senior leadership within a dynamic Operational Technology (OT) environment. This role serves as a trusted partner to the Director, Senior Managers, and departmental leadership, ensuring seamless administrative and operational coordination. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information with discretion. This individual will play a key role in maintaining departmental organization, supporting strategic initiatives, and assisting with OT Architecture standards management.

Responsibilities

• Manage departmental administrative functions including mail distribution, calendar management, travel coordination, timekeeping, expense reporting, and document filing.
• Draft, edit, and manage internal and external communications with professionalism and accuracy.
• Serve as a primary point of contact for inquiries via phone, email, and in-person interactions.
• Support the Senior Director and other leadership team members as needed.
• Prepare and maintain presentations, reports, budgets, and expense documentation.
• Ensure proper filing, retrieval, and retention of departmental records.
• Maintain and update distribution lists, databases, and project schedules.
• Support budget tracking and expense monitoring using systems such as SAP.
• Maintain advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
• Manage and maintain departmental SharePoint site(s).
• Partner with the OT Planning team to manage, document, and report on OT Architecture Standards within the SRP standards repository system (ConvergePoint).
• Collaborate with the OT Architecture Committee and IT Enterprise Architecture teams to maintain standards documentation.
• Track project milestones and deadlines to ensure timely completion of deliverables.
• Assist with meeting preparation, scheduling, and documentation.
• Conduct research using internal and online resources to support departmental initiatives.
• Perform additional duties and special projects as assigned.

Benefits

• Competitive compensation
• Professional support throughout the hiring process
• Opportunity to work within a strategic and forward-thinking OT environment
• Career growth potential within a stable and structured organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed