Administrative Assistant

Marathon Petroleum Corporation • Owensboro, KY

4d • Onsite

About The Position

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. POSITION SUMMARY: Marathon Pipe Line has a vacancy for a highly motivated individual to fill a full-time Administrative Assistant position at its Owensboro Area (Owensboro, KY). This position is expected to work 40 hours per week. The successful candidate will have strong organizational, interpersonal and communication skills and be able to work in a team environment. The successful candidate will provide administrative and office support activities for their assigned group, along with supporting the overall Company. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and scanning/faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. There may be some travel involved for the purpose of records auditing, in-person meetings, company events, and management.

Requirements

• High School Diploma or GED
• Minimum 3 years’ experience as an Administrative Assistant
• Strong organizational skills
• Excellent keyboarding skills
• Familiarity with PC-based software applications, i.e. Microsoft Office Suite (particularly Excel) and SAP
• Excellent verbal and written communication skills
• Ability to set and organize work priorities
• Excellent time management skills
• Ability to work with confidential information
• Ability to complete work based on specific time restrictions is essential
• Valid driver's license is required

Nice To Haves

• Associate's degree desired
• Knowledge and experience of Power Platform (i.e. Power BI, Power Apps, Power Automate)

Responsibilities

• Perform general administrative responsibilities
• Perform general clerical duties to include, but not limited to, gathering, input of, generating review and/or analyzing data, handling telephone calls, copying, faxing, mailing and filing
• Maintain office calendar to coordinate work flow and meetings
• Monitor and assisting with maintenance of the organization’s website
• Create and modify documents such as reports, memos and letters using Word, Excel, and/or other presentation software
• Coordinate meetings and conferences
• Make travel arrangements for personnel
• Deal with internal (i.e., Sharepoint, Records Management)/external customers
• Perform records management in accordance with Company policy
• Collect and maintain inventory of office equipment and supplies
• Assist, in a limited extent, with the above duties for the department
• Compose, transcribe, prepare, proofread routine and confidential documents, both written and electronic
• Deal with routine travel arrangements as appropriate
• Maintain and operate office equipment
• Order supplies as necessary and data entry as appropriate
• Coordinate all record generation, use filing and retention in compliance with the MPL Records Management program
• Screen one-call tickets for up to 40% of their time during peak seasons
• Assess risk of upcoming excavation activity and respond in a timely manner
• Serve as backfill for other Administrative Assistants when needed

Benefits

• Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement.
• Detailed benefit information is available at https://mympcbenefits.com
• The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees