Administrative Assistant

Mavin Construction•Greenville, SC

22d

About The Position

The Administrative Assistant will provide high-level administrative support to company executives and assist with day-to-day office operations. This role requires excellent organizational skills, attention to detail, the ability to handle sensitive information with discretion, and the ability to manage multiple tasks in a fast-paced environment. The Details Characteristics: Highly- Organized, Problem Solver and Multi -Tasker Demonstrates sound judgement in managing confidential matters Places great value on relationships with ALL team members, customers and vendors Customer-service oriented, Friendly, Flexible, Team player Has a high degree of emotional intelligence and an inherent willingness to help others Safety - Conscious Places great value on continuous learning and self - improvement

Requirements

High school diploma; associate or bachelor's degree in business, administration, or related field preferred
Proven experience as an executive assistant, administrative assistant, or similar role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to prioritize tasks and work independently
High level of professionalism and discretion
Strong problem-solving and time management skills
Able to lift 25 lbs.

Responsibilities

Attend and participate fully in Internal Mavin Company meetings
Weekly All-Staff Meetings
Quarterly Meetings
Manage Leadership team calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, and presentations as needed
Handle confidential information with discretion, integrity and care
Support human resources and accounting functions as needed
Manage company contact list
Help organize company events, meetings, and team communications in conjunction with Marketing
Welcomevisitorsandprovideassistanceasneeded
Answerand direct phone calls on main office phone
Receive packages and mail and distribute
Process and return packages as needed
Monitorandmaintainofficeequipment;inventorysuppliesandorderreplacement supplies as needed
Monitorkitchenandcleaningsupplies, drinks and snacksthroughoutofficeandreplenishasneeded
Maintain drinks and cleaning supplies at the warehouse
Organizecatering,coffeeandotherrefreshmentsfor internal and external meetings
Ensure common areas and office operations run smoothly
Assist with special projects and process improvements
On an as needed basis, assist project teams with owner meeting minute packets, project closeout documentation.