Administrative Assistant

Pilot Thomas Logistics • Boston, MA

15h • $70,000 - $80,000 • Hybrid

About The Position

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible. Administrative Assistant Location: Boston, MA - Hybrid In this highly visible role, you will combine classic executive support with planning and execution responsibilities that help us run interconnected business functions across three leaders at VP+ level. You will work in a dynamic team environment, build effective working relationships cross-functionally and balance multiple tasks simultaneously. This is an ideal opportunity for a growth-oriented Executive Assistant or operations professional who wants to take their career to the next level.

Requirements

• Highly proactive self‑starter who can take ownership of work, move quickly, and follow through with minimal direction.
• Strong judgment and prioritization skills, with the ability to focus on the most critical, high‑impact work in a fast‑paced environment.
• Professional, discreet, and trusted when handling sensitive information.
• Clear and adaptable communicator, comfortable engaging with a range of stakeholders and leadership styles.
• Organized and structured in approach, with a knack for bringing clarity and momentum to ambiguous situations.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Bachelor’s Degree or 2 years of professional experience

Nice To Haves

• familiarity with collaboration or project tools (e.g., Teams, Smartsheet, or similar) is a plus

Responsibilities

• Manage calendars for executive leaders: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.
• Support preparation and logistics for onsite meetings, including coordinating meeting rooms, setting up presentations and technology, and arranging catering or other on‑site needs.
• Support translating priorities into action by helping shape simple plans, timelines, and tracking methods.
• Gain exposure to how teams set and manage roadmaps, with opportunities to assist in tracking initiatives and surfacing risks, dependencies, or decision points.
• Plan and book domestic and international travel, including agendas, logistics, and briefing materials.
• Ensure expense reports and purchase orders are completed accurately, within budget limits.
• Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).
• Support coordinating cross-functional initiatives (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).

Benefits

• Employees also have the opportunity to become a PTC shareholder through our employee share purchase program (ESPP), which allows for the purchase of discounted PTC stock.
• Employees may be eligible for medical, dental and vision insurance, paid time off and sick leave, tuition reimbursement, 401(k) contributions and employer match, flexible spending accounts, life insurance, disability coverage and, if you are an office-assigned employee, a generous commuter subsidy.
• All total rewards and benefits programs are subject to applicable plan eligibility and other terms and conditions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees