Administrative Assistant

Bristol Myers Squibb • Indianapolis, IN

38d • $60,693 - $73,546

About The Position

At RayzeBio, every day is an opportunity to ignite meaningful change. As a wholly-owned subsidiary of Bristol Myers Squibb, RayzeBio blends the nimble, pioneering spirit of an emergent biotech with the global expertise and resources of a leading innovator in oncology. Our mission is to develop transformative radiopharmaceutical therapies that offer new hope for patients living with cancer. Here, you’ll join a multidisciplinary team where your ideas are valued, your expertise is amplified, and collaboration is at the heart of everything we do. From day one, expect to make an immediate impact—on our science, on our teams, and most importantly, on patients. Learn more about RayzeBio: https://careers.bms.com/rayzebio/ RayzeBio is seeking a highly organized and motivated Administrative Assistant. This position will support c-suite and other senior management and oversee general office functions in the Indianapolis office. The position requires someone who is organized, responsive, flexible, and adaptable. They will assist with general office functions such as greeting visitors, ordering supplies, catering, and other administrative support as assigned. The Administrative Assistant will report directly to the Executive Assistant / HR Assistant

Requirements

• High school diploma or equivalent, Associate’s degree a plus.
• Past administrative experience or tenure in an office setting a plus.
• Highly organized, with the ability to multi-task and handle pressure well.
• Ensures that deadlines are met and adapts to changing priorities.
• Ability to think through a project and execute independently from beginning to end.
• Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
• Warm personality with strong communication skills.
• Presents a positive and professional image for the organization.
• Excellent professional ethics, integrity, and ability to maintain confidential information.

Nice To Haves

• Previous experience in a start-up company preferred, especially biotech industry experience.

Responsibilities

• Provide administrative support across multiple business functions and to the senior management team based in Indianapolis.
• Handle confidential and non-routine information and facilitate team communication.
• Assist in coordinating logistics for on and off-site internal and external meetings and conferences.
• Oversee general office functions: This includes managing office and breakroom supplies, incoming mail, visitor reception area, organizing and maintaining office common areas.
• Order and stock office supply areas, utilizing point purchasing.
• Welcome visitors and direct them to the relevant office/personnel.
• Distribute and manage incoming USPS office mail as required.
• Coordinating logistics for weekly lunches, including room setup, catering, and clean-up.
• File management: Organizing files, including virtual documents, and maintaining company records.
• Office equipment: Handling office equipment, such as copiers, projectors, and meeting room equipment.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED