Administrative Assistant – Divisional & Corporate Support

TIDEWATER INC•Elkridge, MD

1d•Onsite

About The Position

The Administrative Assistant will provide essential administrative support to both the Corporate office and divisional teams. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their responsibilities, and can manage both office coordination and light departmental support. Key duties include overseeing day-to-day administrative functions, assisting team initiatives, maintaining accurate documentation, and ensuring efficient office operations across multiple divisions.

Requirements

2+ years of experience in an administrative, office coordinator, or project assistant role (construction experience preferred).
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with ADP Workforce Now or SharePoint a plus.
Excellent communication, organization, and time-management skills.
Ability to multitask and adapt between corporate and field-related priorities.
Professional demeanor and commitment to confidentiality.
High school diploma or equivalent required; associate degree preferred.

Nice To Haves

construction experience preferred
experience with ADP Workforce Now or SharePoint a plus.
associate degree preferred

Responsibilities

Answer and direct phone calls and greet office visitors in a professional manner.
Manage incoming and outgoing mail, FedEx/UPS shipments, and supply orders.
Draft, edit, and process correspondence, reports, and internal documentation.
Maintain organized digital and physical filing systems.
Track and reconcile office-related expenses and vendor invoices.
Support company communications, meetings, and scheduling as needed.
Ensure office equipment and supplies are maintained and functioning properly.
Assist Project Managers and Field Superintendents with document control, data entry, and submittal tracking.
Help prepare RFIs, purchase orders, and subcontractor correspondence.
Maintain project binders, logs, and shared drive organization.
Track timesheets, safety certifications, and field employee documentation.
Assist with onboarding paperwork for new project staff.
Coordinate deliveries, equipment rentals, and jobsite supply orders when needed.