Administrative Assistant

Colliers International Valuation & Advisory Services • Reno, NV

18d • Onsite

About The Position

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. This is an Onsite working arrangement at our Reno, NV location. About you We're on the lookout for a dynamic Administrative Assistant ( internally called Client Services Coordinator ) who thrives on providing top-notch support to brokers and clients alike! The Client Services Coordinator is responsible for providing administrative support to the business units. Duties include prioritizing and managing multiple tasks at once, tracking action items, reviewing material for spelling, content coordination for proposals, as well as administrative items like expenses and managing travel arrangements. In this role, you will… Balance multiple activities and projects at a time for multiple members of the team, and track action items, delivery dates/times and ‘manage up’ to completion of each project. Develop pitches and presentations for a varied range of clients for broker team. Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports. Update Brokers’ recent transactions on applicable websites, and client contract portals for both local and regional clients intel to be readily available. Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.

Requirements

• 1+ year of Administrative support experience within Commercial Real Estate.
• Supporting the lifecycle of a deal.
• Proficient in intermediate functions including MS Word, Excel, PowerPoint, and Outlook.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.

Responsibilities

• Balance multiple activities and projects at a time for multiple members of the team, and track action items, delivery dates/times and ‘manage up’ to completion of each project.
• Develop pitches and presentations for a varied range of clients for broker team.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Update Brokers’ recent transactions on applicable websites, and client contract portals for both local and regional clients intel to be readily available.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees