Administrative Assistant

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

27d•$22 - $26

About The Position

The Part-Time Administrative Assistant to the Arrupe Center for Ethics, Veterans Services Center and Center for Professional Development for the Haub School of Business (HSB) specializes in the administrative operations of three departments. This position is responsible for assisting three Directors in all matters relating to these departments.

Requirements

Bachelor's Degree required
Previous academic administrative experience and proven ability to delegate
High proficiency with the Microsoft Office suite
Excellent planning, organization and project management skills
The ability to collaborate with diverse groups of people
Respect for and ability to maintain confidentiality
Strong organizational and communications skills – verbal and written
Strong interpersonal skills – able to work effectively with a diverse community
Able to work independently
Very detailed oriented

Responsibilities

Serve as the main liaison for three distinct offices: Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development, facilitating communication and coordination with departments such as the Registrar, HR, Facilities, IT, campus events, and academic units to ensure successful operations and event planning.
Provide administrative and budgetary support for the Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development
Arrange travel and book flights for HSB speakers for the three departments.
Utilize Workday on a daily basis for directors to perform tasks such as (but not limited to): approve budgetary transactions (eg, procurement card expenses), ordering office and event supplies and paying invoices.
Schedule, organize, and coordinate meetings, including logistics and room reservations using Coursedog, ensuring no conflicts and high participation.
Arrange and book travel for speakers and staff, including flights, accommodation, itineraries, and reimbursement requests, in accordance with university expense policies.
Utilize Workday daily to process and approve transactions, order supplies, track departmental spending, and manage vendor payments for all centers.
Support event planning and execution, including coordinating materials, arranging refreshments, and managing set-up for campus and virtual events.
Serve as the front-line contact for visitors and callers, providing professional information and facilitating positive stakeholder experiences.
Maintain secure filing and record-keeping, ensure confidentiality of sensitive documents, and responsibly manage department correspondence.
Identify process improvements, troubleshoot workflow issues, and proactively resolve scheduling or operational conflicts that arise for leadership teams.
Oversee office supply management, equipment maintenance, and preventative measures to promote an organized, efficient office environment.
When appropriate, supervise student workers.