Administrative Assistant (3-5 years)

Coffman Engineers, Inc. • Fulton, MD

5h • $45,000 - $52,000 • Onsite

About The Position

The right team is more than an advantage, it’s a game changer! Come work with a team of engineering and administrative support professionals dedicated to excellence at Coffman Engineers!
We are seeking a self-motivated, energetic Administrative Assistant for our DC Metro office. This is a great opportunity for someone looking to grow within our company. The successful applicant will have a can-do attitude with excellent communication and organizational skills.

Requirements

• 3-5 years of experience in an administrative or customer service support role.
• Intermediate to advanced experience in Microsoft Office Suite (Word, Excel, Powerpoint, etc.) and comfortable with various technology platforms.
• Strong interpersonal skills, professional demeanor, and the ability to interact with diverse personalities.
• Excellent communication, customer service and problem-solving skills.
• Ability to lift up to 30 pounds.
• Highly organized, detail-oriented, and adaptable to shifting priorities.
• High school diploma or GED.

Nice To Haves

• Experience with Microsoft Finance and Operations (F&O) is a plus but not required.

Responsibilities

• Serve as the main point of contact for office facility needs, visitor coordination, and maintenance requests.
• Experience with a multi-line phone system and professional phone etiquette.
• Oversee kitchen and office supply inventory, ensuring adequate stock and organization.
• Maintaining the office in a clean and orderly manner, which will include light cleaning of shared spaces like the reception area, conference rooms, and break rooms.
• Coordinate with building property management for maintenance, cleaning, and other services.
• Provide general administrative support, including word processing, mail processing, accounting, and event scheduling.
• Collaborating with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software.
• Assist with event coordination, such as office celebrations, holiday parties and meetings, including catering and setup/cleanup.
• Support IT needs by managing inventory of equipment.
• Act as a liaison for new hires, ensuring smooth onboarding, workspace setup, and orientation.
• Other administrative duties as assigned.

Benefits

• Paid overtime at 1.5 times hourly rate
• Competitive end-of-year discretionary bonus based on company/team/personal performance.
• 401k with maximum of 5% Contribution Matching for 9% Employee Contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED