Administrative Assistant

McDonald's Corporation•Chicago, IL

68d•$31 - $39•Onsite

About The Position

McDonald’s is looking for a dynamic Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions. The top candidate will possess strong organizational and communication skills and have a proven track record of achieving results in a team environment and independently. The Administrative Assistant position will be based in Global Supply Chain, reporting directly to the Corp VP, Global Food and Beverage. This role is a critical partner and team member to the Global Food and Beverage Sourcing leadership team, and will connect across Global Supply Chain, McDonald’s enterprise, and with our supplier partners.This role is ideal for someone eager to take ownership, drive process improvements, and introduce fresh, innovative approaches to getting work done.

Requirements

Proven experience in Office Administration, Office Management, Executive Assistant, Executive Support or similar position(s).
Experience providing travel arrangements.
Ability to prioritize and handle multiple priorities and projects at once, with an attention to detail, in a fast-paced environment.
Tech savvy – should know MS Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar meeting tools and motivated to learn new skills and systems.
Strong communication, project management, and critical thinking skills.
Polished, professional, and comfortable interacting with Executive level management, handling confidential information with integrity and discretion.
Must be extremely proactive, positive, and energetic.
Reliable, results-oriented, and able to anticipate needs.
Able to be in-office three days per week.

Responsibilities

Provide extensive calendar management and complex meeting planning, including webinar execution and facilitation.
Coordinate all travel (domestic and international) arrangements and logistics including itinerary building, and expense report processing.
Track timelines and coordinate the completion of ongoing department projects including audit and verification of project expenses including project budgets.
Generate department related reports, including intake for strategy discussions and pricing related information.
Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings.
Handle and assess vendor contracts and invoicing in a timely matter, which includes managing the IT system requests and problem solving.
Assist with on-boarding process for new team members and participate in cross functional admin partnerships.