Administrative Assistant - Herb Chambers
About The Position
When interacting with customers, seeks to deliver exceptional guest experiences by going above-and-beyond. When not interacting with guests, gives priority to helping other team members deliver exceptional guest experiences (e.g., by being highly responsive to their requests for information or assistance that will help them serve our guests).Treats all co-workers, customers, and vendors professionally and with respect Attendance and Punctuality Adheres to Company Policies and Procedures Maintains a clean and organized work area Maintains a professional appearance and adheres to the dealership dress code Performs administrative functions for department/ dealership Maintains confidentiality of business conversations, correspondence, reports, and records as appropriate Assists visitors and callers when possible Answer telephones and takes messages for personnel as assigned Makes travel arrangements for personnel and maintains record of their itineraries Handles tasks that need immediate attention in the absence of personnel Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents as assigned Makes arrangements for executive/ board of director meetings and acts as custodian of corporate documents and records, directing preparation and filing of records such as notices, meeting agendas, minutes, and resolutions Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers Cross-trains others for this position as directed by management Fills in for other administrative positions as needed and directed by management Assists with related special projects as required Other duties may be assigned.
Requirements
- Excellent communication and customer service skills, and the ability to maintain a professional image and demeanor is required
- Ability to multi-task in a fast paced environment
- Advanced computer & phone skills (Internet, MS Outlook) a must
- Must be a minimum of eighteen years of age
- Must pass pre-employment screens ( background and drug test)
Nice To Haves
- Ability to speak multiple languages is always a plus
Responsibilities
- Assists visitors and callers when possible
- Answer telephones and takes messages for personnel as assigned
- Makes travel arrangements for personnel and maintains record of their itineraries
- Handles tasks that need immediate attention in the absence of personnel
- Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents as assigned
- Makes arrangements for executive/ board of director meetings and acts as custodian of corporate documents and records, directing preparation and filing of records such as notices, meeting agendas, minutes, and resolutions
- Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office
- Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers
- Cross-trains others for this position as directed by management
- Fills in for other administrative positions as needed and directed by management
- Assists with related special projects as required
- Other duties may be assigned.
Benefits
- Weekly pay
- Paid holidays & paid time off
- Paid training
- Stock Awards(select management and front-line team member’s eligible
- Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
- Up to 12 weeks paid pregnancy leave (disability leave)
- Paid Parental Leave
- Health savings
- Flex spending accounts (tax free)
- Short-term and Long-term disability plans
- Life Insurance (Whole Life and Term)
- 401k with company match
- Digital career path tool to assist with career development
- Continuous training through Asbury's Internal Learning Management System
- Professional growth and development opportunities
- Student loan relief resources
- Employee assistance program
- Employee discounts on parts and service repairs
- Scholarship awards
- Opportunities to join our community service initiatives, which includes paid volunteer hours
- Aggressive Employee referral program with bonus opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
