Administrative Assistant - Herb Chambers

Asbury Automotive•Medford, MA

2d•$28 - $33

About The Position

Herb Chambers is part of Asbury Automotive Group (NYSE: ABG), a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer. At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years and experience within the industry, education, etc. When interacting with customers, seeks to deliver exceptional guest experiences by going above-and-beyond. When not interacting with guests, gives priority to helping other team members deliver exceptional guest experiences (e.g., by being highly responsive to their requests for information or assistance that will help them serve our guests). Treats all co-workers, customers, and vendors professionally and with respect Attendance and Punctuality Adheres to Company Policies and Procedures Maintains a clean and organized work area Maintains a professional appearance and adheres to the dealership dress code

Requirements

Excellent communication and customer service skills, and the ability to maintain a professional image and demeanor is required
Ability to multi-task in a fast paced environment
Advanced computer & phone skills (Internet, MS Outlook) a must
Must be a minimum of eighteen years of age
Must pass pre-employment screens ( background and drug test)

Nice To Haves

Ability to speak multiple languages is always a plus

Responsibilities

Performs administrative functions for department/ dealership
Maintains confidentiality of business conversations, correspondence, reports, and records as appropriate
Assists visitors and callers when possible
Answer telephones and takes messages for personnel as assigned
Makes travel arrangements for personnel and maintains record of their itineraries
Handles tasks that need immediate attention in the absence of personnel
Prepares or directs preparation of correspondence, dealership-wide memorandums, forms, vendor reports, and other documents as assigned
Makes arrangements for executive/ board of director meetings and acts as custodian of corporate documents and records, directing preparation and filing of records such as notices, meeting agendas, minutes, and resolutions
Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office
Operates and arranges for the maintenance of office equipment such as fax machines, typewriters, computers, and copiers
Cross-trains others for this position as directed by management
Fills in for other administrative positions as needed and directed by management
Assists with related special projects as required
Other duties may be assigned.

Benefits

Weekly pay
Paid holidays & paid time off
Paid training
Stock Awards(select management and front-line team member’s eligible
Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
Up to 12 weeks paid pregnancy leave (disability leave)
Paid Parental Leave
Health savings
Flex spending accounts (tax free)
Short-term and Long-term disability plans
Life Insurance (Whole Life and Term)
401k with company match
Digital career path tool to assist with career development
Continuous training through Asbury's Internal Learning Management System
Professional growth and development opportunities Additional advantages
Student loan relief resources
Employee assistance program
Employee discounts on parts and service repairs
Scholarship awards
Opportunities to join our community service initiatives, which includes paid volunteer hours
Aggressive Employee referral program with bonus opportunities