Administrative Assistant
About The Position
RoviSys at a Glance RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. We are looking for an Administrative Assistant to address administrative tasks for the RoviSys Dublin, Oh office. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated and solution-focused, have excellent communication skills, be comfortable in a technology focused culture, and have a strong orientation towards serving others.
Requirements
- High School Diploma
- Excellent written, digital, and verbal communication skills
- Strong organizational and time management skills
- Attention to detail and excellent ability to multitask with the ability to prioritize
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office suite and other office software
- General level of comfort with technology and troubleshooting
- Excellent customer service skills
- Ability to work independently and in a team environment
- Strong problem-solving and decision-making skills
- Must be dependable, able to follow instructions, respond to management direction
- Able to lift parcels up to 50lbs
- Must have reliable means of personal transportation for performing certain duties
Nice To Haves
- Prior experience in administrative support or event coordination preferred
- Experience in managing calendars and scheduling appointments
- Experience in handling phone calls, emails, and other correspondence
- Knowledge of office equipment, including printers, scanners, and copiers
Responsibilities
- Scheduling and coordinating events, meetings, and other business activities
- Coordinating travel arrangements and booking accommodations
- Performing general clerical duties, such as photocopying, and scanning
- Assisting with the preparation of presentations, reports, and other documents
- Maintaining office supplies and inventory
- Organizing and restocking depleted inventories
- Online and in-person purchasing of supplies and equipment
- Assisting with maintaining neat and orderly shared spaces
- Providing support to other departments and team members as needed
- General office assignments including answering phone calls, office and equipment maintenance, maintaining organizational charts
- Organizing company lunches to be brought to the office or to designated offsite locations
- Shipping, receiving, and mail distribution
- Helping with creating, submitting, and receiving purchase order
- Performing office safety checks
- Greeting and providing hospitality to office guests
- Coordinating employee first day activities
- Maintaining Administrative Binder (includes documenting all new tasks created)
- Coordinating Employee site access
- Serving as a liaison and point of contact for building management
- Promoting internal initiatives and company culture
Benefits
- Competitive Hourly Rate: $22-24hr, depending on experience
- Full Benefits Package: Medical, dental, and vision coverage
- Retirement Ready: 401(k) with company match
- Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time
- Grow With Us: Ongoing training, certifications, and professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
