Administrative Assistant

Veolia Environnement SA•Plainsboro Township, NJ

11h

About The Position

The Administrative Assistant will collaborate with the team on a variety of clerical and administrative duties as assigned by Management. This role involves generating reports, handling correspondence, preparing data, addressing customer inquiries, managing mail, performing time entry, processing invoices, maintaining filing systems, and scheduling appointments and meetings. The assistant will maintain professional interactions with internal and external customers and departments.

Requirements

High School Diploma/GED is required.
Operates company systems, devices and software applications (Google OfficeSuite).
Must possess good verbal and written communication skills.
Strong problem solving skills and ability to independently follow through on tasks and projects.

Responsibilities

Data entry, generate reports from company systems.
Responsible for handling incoming and outgoing correspondence both internally and externally.
Prepares reports and gathers, compiles and records data; calculates statistical and other information, as required.
Responsible for addressing customer inquiries and completing related documentation and/or system updates.
Opens, separates, and distributes incoming departmental mail.
Performs time entry in time management system.
Processes invoices for relevant business units.
Initiates and maintains internal and external filing systems, as directed.
Responsible for scheduling appointments and arranging meetings as required.
Maintains professional interactions with internal and external customers and/or departments.
Performs other similar or less skilled work, as assigned.