Administrative Assistant

Aston Carter•Austin, TX

3d•$20 - $22•Hybrid

About The Position

This role is an individual contributor position within the Client's Services Segment. The Project Admin will assist Project Coordinators with various project-related tasks to ensure projects are delivered on-time and on-budget. Responsibilities include calling contractors for project updates, entering orders, scheduling tasks, and following up on start-ups.

Requirements

Proficiency in Oracle preferred.
Strong customer service skills.
Data entry experience.
Proficiency in Microsoft Office and Excel.
Excellent organizational skills.
High school diploma required.
Excellent communication skills, both written and verbal.
Ability to manage administration work across multiple concurrent projects.
Demonstrated ability to multi-task.
Strong business acumen.
Critical thinking and problem-solving skills.
Customer-centric mindset and aptitude for providing exceptional customer experiences.
Strong team player.

Nice To Haves

Experience with RMA's, Purchase Orders, and Contracts.

Responsibilities

Launch all work orders as defined by the project coordinators or team leaders.
Ensure all material warranty entitlement startups are completed within a pre-defined period.
Ensure contractors are paid within 30 days of task completion.
Track RMAs as required.
Work in parallel with project coordinators to ensure all administrative work is on track and completed on-time.
Contact contractors daily for project activity tracking.
Organize, update, and distribute project-related documents as necessary.
Provide reporting for strategic accounts as required.
Perform ad-hoc tasks to support the project and team.
Keep track of all out-of-scope work for projects and document it as required by project managers.