Administrative Assistant

East Central University•Ada, OK

1d•$32,000 - $33,000•Onsite

About The Position

The Administrative Assistant is responsible for providing comprehensive administrative support to senior leadership through efficient management of schedules, communications, and office operations while ensuring organizational effectiveness and productivity.

Requirements

High school diploma or equivalent with 3-5 years of experience
Valid driver's license
Demonstrated ability to maintain strict confidentiality and handle sensitive information with professionalism
Strong organizational and time management skills with ability to manage multiple priorities
Excellent verbal and written communication skills with ability to interact professionally with diverse groups
Proficient in problem-solving and conflict resolution
Advanced knowledge of office technology and computer applications
Proven ability to work independently and exercise sound judgment
Strong project management skills with attention to detail
Must have a strong work ethic and lead by example
Must be a professional, credible and respected representative of the institution internally and in the community
Demonstrated willingness and ability to act ethically and socially responsible
Ability to communicate in a courteous manner

Nice To Haves

Associate or Bachelor's degree preferred

Responsibilities

Provide administrative support to the leadership and department staff.
Manage day-to-day office operations to maintain an efficient and welcoming environment.
Serve as the front line of communications, including greeting visitors, handling incoming communications and addressing or redirecting properly.
Process requisitions and/or invoices for department expenditures.
Review purchasing card statements and general monthly reports for leadership.
Compile and tabulate data for records and reports to support leadership in decision making.
Maintain physical and digital records through organized filing systems.
Create, edit, and format reports, presentations, and other business documents.
Assist with planning and coordination of university events.
Maintain office organization and supplies.
Other duties as assigned by Supervisor or designee.