Administrative Assistant

Alternative Family Services•Pleasanton, CA

3d•$19 - $23•Onsite

About The Position

Administrative Assistant - Pleasanton, CA Join our team as Administrative Assistant supporting The Gathering Place. The Gathering Place is a collaborative project between Alternative Family Services (AFS), Alameda County Social Services Agency, and Alameda County Behavioral Health Care Services. The Administrative Assistant is responsible for performing administrative and clerical duties for The Gathering Place and agency management. This is a full-time position working Monday - Friday. The position is based in Pleasanton but travel to San Leandro is also required. This is your opportunity to join a dynamic team and make a positive impact in the lives of children, youth and families. AFS offers a competitive pay, excellent benefit package and opportunities to thrive! Apply today! About Alternative Family Services and The Gathering Place Alternative Family Services is a Foster Family, Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability, safety, and well-being in communities. We provide a wide range of foster, adoption, mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and over 200 employees. We celebrate diversity, equal opportunity, and excellence. The Gathering Place staff provides a safe, comfortable, and family-friendly environment where referred parents and children who have been separated can complete their visits and receive a range of services including therapeutic, supervised, and observed visitation. Alameda County Department of Child and Family Services’ goals for families are to increase timely reunification and reduce re-entry rates into the child welfare system. The Gathering Place is committed to maintaining family attachments during the difficult period of separation. It offers a continuum of services that eliminates obstacles to visitation while promoting positive family interactions.

Requirements

High School Diploma or GED
Skilled in Microsoft Office products, especially Word, Excel, Outlook and Publisher
Obtain and maintain fingerprints and government and Agency required background clearances
Able to read and write fluently in English
Able to meet the specific linguistic needs to the target population
Able to clearly communicate verbally and in writing
California driver’s license and auto insurance showing as an insured driver on the policy
Valid CPR/First Aid certification
Able to maintain a professional demeanor
Able to interact with and communicate pertinent information, verbally and in writing, to co-workers, foster parents, biological parents, clients, and vendors as part of a cooperative team
Possess a high level of integrity, honesty and strong work ethic
Able to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
Possess and agree to continue to work on cultural competency as it relates to the diverse client population served
Able to work with minimal direct supervision and manage time and prioritize workload
Excellent organizational and attention to detail
This position requires employee to possess a valid CA driver’s license and valid automobile insurance with his/her name on the verification card as an insured driver on the policy at all times.
Position requires regular access to a vehicle in safe working order.

Nice To Haves

One year experience in customer service and work with the public preferred

Responsibilities

Answer and direct incoming phone calls
Provide reception for customer services for families and community partners
Responsible for family room assignments
Maintain a professional and friendly demeanor while ensuring program protocols are followed
Track, order and dispense supplies and resources
Perform varying clerical tasks to support the program and agency management
Serve as Safety Officer for TGP Pleasanton Office
Coordinate holiday donations including distribution to clients
Organize trainings and events as needed
Database compliance and training maintenance
Maintain a safe and organized office environment, filing and storage system
Adhere to our attendance and punctuality policy
Ensure compliance with HIPAA privacy practices

Benefits

IRS standard mileage reimbursement
Benefits package which includes:
Medical
Dental
Vision
Chiropractic & Acupuncture
Flex-spending options
Life and disability insurance
403(b) option
Over 8 weeks time off annually! (11 vacation days the first year – accruals starting on your 1st day and progress up to 20 days a year! 12 paid holidays including your birthday off & 12 sick days annually!)
AFS makes substantial monthly contributions on your behalf to keep out of pocket premiums at an all time low!