Administrative Assistant

City of Pharr • Pharr, TX

10d • Onsite

About The Position

Join our dynamic team as a Full-Time Administrative Assistant for the Finance Department! This onsite role offers a unique opportunity to be at the heart of our innovative operations, where your organizational skills will contribute directly to enhancing customer satisfaction. You will be surrounded by energetic professionals who are dedicated to problem-solving and forward-thinking strategies. This position allows you to actively engage with various departments, ensuring that you are part of a collaborative environment that values customer-centricity. You will play a crucial role in streamlining processes and improving efficiencies while witnessing firsthand the impact of your contributions. If you're ready to make a difference in a professional setting that prioritizes innovation and teamwork, we encourage you to apply and help shape the future of the City of Pharr! Day to day as a Administrative Assistant As a Full-Time Administrative Assistant at the City of Pharr, you will begin each day by managing correspondence, including emails and phone calls, ensuring timely communication with both internal teams and external stakeholders. Your responsibilities will include organizing and maintaining files, scheduling appointments, and coordinating meetings, which are vital for streamlining our operations. You will also assist in preparing reports and documentation, providing critical support to various departments. Daily tasks may involve data entry, project tracking, and contributing to special initiatives that enhance customer experience. Additionally, you will be expected to maintain a clean and organized workspace while fostering a collaborative atmosphere within the team, all while embodying our core values of problem-solving and innovation. Your proactive attitude will be key in identifying opportunities for improved efficiency and customer service. Are you the Administrative Assistant we're looking for? To excel as a Full-Time Administrative Assistant at the City of Pharr, candidates should possess a solid understanding of administrative systems and clerical procedures, including proficiency in word processing, file management, and transcription. Strong communication skills are essential, as effective written and verbal interactions are paramount in this role. A foundation in customer service principles and techniques will enhance your ability to connect with clients and colleagues professionally. Candidates should demonstrate knowledge of business operations, strategic planning, and resource allocation to effectively support various projects. Proficiency in Microsoft Office Suite, including Excel and PowerPoint, is crucial for daily tasks. Key skills include active listening, critical thinking, and effective time management to prioritize and manage competing tasks. A commitment to interpersonal communication, along with a keen ability to recognize and address potential problems, will ensure your success in this dynamic environment. Our team needs you! So, what do you think? If you can meet these requirements and perform this job as described above, we would be happy to have you as part of our team!

Requirements

• solid understanding of administrative systems and clerical procedures, including proficiency in word processing, file management, and transcription
• strong communication skills
• foundation in customer service principles and techniques
• knowledge of business operations, strategic planning, and resource allocation
• proficiency in Microsoft Office Suite, including Excel and PowerPoint
• active listening
• critical thinking
• effective time management
• commitment to interpersonal communication
• keen ability to recognize and address potential problems

Responsibilities

• managing correspondence, including emails and phone calls, ensuring timely communication with both internal teams and external stakeholders
• organizing and maintaining files
• scheduling appointments
• coordinating meetings
• assisting in preparing reports and documentation
• data entry
• project tracking
• contributing to special initiatives that enhance customer experience
• maintaining a clean and organized workspace
• fostering a collaborative atmosphere within the team
• identifying opportunities for improved efficiency and customer service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed