Sunrise Administrative Assistant

KSDT•Sunrise, FL

10d•Onsite

About The Position

This role helps keep the office running day to day while creating a positive and welcoming environment for the team. You’ll support employees and Partners with a mix of administrative, operational, and HR-related tasks, from managing supplies and coordinating meetings to helping with onboarding and client interactions. You’ll also assist with tax processing tasks from an administrative standpoint, helping keep things organized and on track during busy periods. Beyond that, you’ll play a part in building the office culture by supporting team events, keeping shared spaces inviting, and helping create an experience where people feel supported, connected, and set up for success.

Requirements

Experience supporting team members in a professional services environment
Strong verbal and written communication skills, including grammar and proofreading
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; willingness to learn new systems
Ability to develop and follow processes effectively
Strong judgment and decision making skills
Ability to anticipate issues and respond proactively
Strong time management skills with the ability to prioritize and multitask
Self-starter with confidence and initiative
Flexibility to work additional hours as needed
Professional demeanor
Highly organized with strong attention to detail

Responsibilities

Create and maintain a pleasant work environment
Maintain a high level of organizational effectiveness and communication
Maintain office supplies and restock kitchen as needed
Distribute incoming mail; prepare FedEx and UPS shipments; visit post office as needed
Greet clients and visitors
Provide general administrative support to employees and Partners
Provide billing assistance
Act as liaison between Property Manager and Fire Department to ensure licenses are up to date
Maintain vendor relationships and establish new agreements to support office operations
Negotiate with vendors to secure competitive rates
File tax returns and extensions in CCH in a timely manner
Process tax returns for clients (administrative function; no accounting required)
Upload documents to document management software prior to e-filing
Update closed projects in CCH
Bind financial statements
Order team lunches and dinners for training days and events
Set up kitchen and conference rooms for trainings, meetings, and orientations
Assist HR with the orientation process
Maintain a clean kitchen and assist with cleanup after meetings and events
Support HR with interview coordination, including greeting candidates and providing office tours
Coordinate with HR on new hire setup, including seating and equipment
Track office equipment (laptops, desktops, speakers, headsets) and coordinate with IT or main office as needed