ADMINISTRATIVE ASSISTANT - SHERIDAN ADMIN

Volunteers of America Northern Rockies•Sheridan, WY

4d•Onsite

About The Position

The Administrative Assistant serves as the primary point of contact at Volunteers of America Northern Rockies’ (VOANR) Administrative Office, providing a welcoming and professional experience for visitors, clients, and employees. This role supports the administrative team by handling a variety of clerical tasks, including answering phones, greeting visitors, and performing general administrative duties.

Requirements

Proficiency with Microsoft Office software: Outlook, Word, Excel, Teams
Proficiency with modern standard office equipment
Excellent attention to detail and organizational skills
Effective communicator, both oral and written
Able to effectively deal with diverse individuals and groups
Able to organize/prioritize large volumes of information
Able to function under pressure to meet tight deadlines
Continuous demonstration of behaviors aligned with a posture of servant leadership and VOA’s cultural values.
High School diploma or equivalent
One year of experience in administrative work
Proficient in Microsoft Suite

Nice To Haves

Associate's degree or two years of experience in similar administrative work

Responsibilities

Maintain awareness of all activities within the Administrative Office to effectively direct incoming visitors and communications.
Ensure the reception and breakroom areas are clean, organized, and welcoming.
Post and maintain content on the organizational intranet, including routine updates and internal communications.
Enter and process invoices in the organization’s accounting software, ensuring accuracy and proper documentation.
Maintain and update contact lists and internal directories.
Maintain purchase records and vendor contact information.
Assist with reconciling receipts or documentation for office purchases.
Answer multi-line telephones, manage call flow, draft and respond to emails, and perform general receptionist duties.
Prepare and update administrative documents.
Greet and assist internal and external customers professionally and courteously.
Organize and schedule complex activities such as conference calls, web-based meetings, training, and organizational events.
Assist with employee recognition initiatives, including coordinating recognition activities and communications.
Create employee ID badges and business cards.
Sort, distribute, and process incoming and outgoing mail.
Order office supplies for the administrative staff and the mailroom.
Maintain and replenish supplies for training rooms, meeting rooms, and conference spaces.
Manage schedule for conference meeting rooms.
Maintain schedule and keys for administrative vehicles.
Maintain an inventory of administrative supplies, including office and breakroom supplies.
Provide logistical support for lunch meetings, business meetings, and special events.
Assist with various organizational initiatives as assigned, providing administrative and logistical support as needed.