AQ Administrative Assistant

Reston Association•Reston, VA

2d•Onsite

About The Position

Are you passionate about making a difference in the community? At Reston Association (RA), we’re committed to enhancing the quality of life for Reston residents through outstanding programs, exceptional services, and dedicated stewardship of the community’s natural and recreational resources. As the community's steward, RA is responsible for maintaining the quality of life in Reston, chiefly by caring for and administering the community's most precious asset - its real property. At RA, our people are at the heart of everything we do. We are actively seeking an Administrative Assistant to join our Aquatics team! This role plays a vital part in ensuring our pools and aquatic programs run efficiently and meet our Service Standards: Safe, Clean, Friendly, Fun. You’ll work closely with professional staff to support hiring, scheduling, event coordination, and customer service across our facilities. As an Administrative Assistant, you will support the daily operations of the Aquatics department. You will work closely with and support the full-time Staffing Coordinator to ensure staff coverage across all 15 facilities. This position assists with managing staff scheduling software system and serving as additional point of contact for schedule inquiries from pool staff. This position will assist in facilitation of Aquatics staff orientations, including tracking orientation attendance and coordinating uniform orders for staff. Additional responsibilities include data entry and tracking for pool usage, benchmarking, and maintaining internal Aquatics staff website. Will be involved in special events as assigned by supervisor and perform other duties and responsibilities as assigned. This position offers 35-40 hours per week, from May – September, with evening and weekend shifts occasionally required to support department operations and special events. These hours depend on operational needs and are subject to change. Aquatics Seasonal Leadership staff are required to attend all mandatory meetings and training sessions as discussed during the interview process. The position is allowed 10-days of unpaid vacation time, in addition to your regularly scheduled days off and no more than 7 consecutive vacation days may be taken at one time. Hourly wage will be based on the candidate’s experience, education, and overall fit for the role.

Requirements

Age 18 years or older.
High school diploma or GED equivalent.
Two years or more of administrative experience, prior Human Resources or Parks & Recreation involvement preferred.
Confident, mature and professional communication skills.
Ability to provide excellent internal and external customer service to a diverse community, including youth staff members.
The ability to navigate complex documents and multi-task with organizational efficiency.
You can communicate clearly and respectfully with people of all ages.
Enthusiastic about building positive relationships with staff, supervisors and community members.
Proficiency in Microsoft Excel and Office Suite.
Ability to be trained on various software platforms
Willingness to work evenings and weekends as needed.

Nice To Haves

prior Human Resources or Parks & Recreation involvement

Responsibilities

Support the daily operations of the Aquatics department.
Work closely with and support the full-time Staffing Coordinator to ensure staff coverage across all 15 facilities.
Assist with managing staff scheduling software system and serving as additional point of contact for schedule inquiries from pool staff.
Assist in facilitation of Aquatics staff orientations, including tracking orientation attendance and coordinating uniform orders for staff.
Data entry and tracking for pool usage, benchmarking, and maintaining internal Aquatics staff website.
Involved in special events as assigned by supervisor
Perform other duties and responsibilities as assigned.