Administrative Assistant

Trinity Services Group•Pittsburgh, PA

1d•$55,000

About The Position

This position will be responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Provides administrative and office support to the Food Service Management team for multiple locations.

Requirements

High school diploma or Equivalent, and you must be at least 18 years of age.
3 - 5 years related experience.
Valid Photo ID.
Excellent telephone and communication skills.
10-key calculator experience.
General office machine experience.
PC experience required – word processing and spreadsheet generation (including Microsoft Office programs).
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Must be a self-starter who can work well with people at all levels both in and out of KCN Organization and correctional facilities in a professional manner.
Ability to prioritize projects from several sources and departments.
Ability to work well with ever changing priorities and or situations.
Strong organizational skills.
Ability to work independently or within a team.
Customer service oriented.

Nice To Haves

Familiarity with computers (including Microsoft Office programs) preferred.

Responsibilities

Organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Responsible for basic office accounting functions such as reviewing and collection of payables, accounts receivable and processing payroll for assigned units.
Process invoices and enters data to balance accounting records, accurately pay invoices, payroll reporting, and reconciling reports.
Provide administrative and office support to the Food Service Management team which will include handling basic office accounting functions such as accounts payable, accounts receivable and processing payroll for assigned units.
Assist in preparation of spreadsheets for weekly/monthly reports.
Regular activity reporting to manager, CPI tracking.
Maintain office supply inventory.
Back up Regional Coordinator and staff as needed.
Complete miscellaneous duties and assignments as assigned by Manager.
Prepare updates to District Client list.
Contract organizing and management such as collecting, sending reminders, tracking.
Weekly financial flash-up.
Client Holiday cards.
ServSafe master list tracking for unit.
TTO statistics and tracking if appropriate.
Maintain District Organization chart.
Some Travel may be needed to attend and assist in Regional Meetings.
Other duties as assigned.

Benefits

Trinity Services Group (TSG) offers comprehensive benefits to all regular-full time employees:
Medical w/prescription coverage
Benefit Credit received when enrolled in a TKC medical plan, to help offset your benefit costs. Benefit Credit of $750 annually, will be divided evenly among your paychecks throughout the Plan Year.
Dental
Vision
Basic Life and Basic Accidental Death and Dismemberment Insurance
Voluntary benefits (i.e. short term, long term disability and many more) options may be selected to create the right package for you
TSG also understands the importance of work life balance and planning for the future. To help with both of these, employees are eligible for:
Paid Time Off
Company Match for the 401(k) Retirement Savings Plan
We now also offer DailyPay providing you immediate access to earned wages.