About The Position
The administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, data entry, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically, you will be responsible for performing the following tasks to the highest standards: Opens incoming mail, dates stamps and distributes accordingly Sends outgoing mail, both interoffice and outside of the hotel Routes mail, faxes and other printed matter Prepares and types correspondence and fairly complex numerical/financial reports, as directed Data entry Prepares correspondence on behalf of management Duplicates, copies and distributes and mails material for the department/office Orders and maintains office supplies and equipment Mains files and equipment in an orderly and professional manner Uses the property's email system and maintains their email box, as is policy Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s) Appropriate business use of telephone and voice email system Greets internal and external customers in a friendly and professional manner Announces visitors and/or handles requests, as appropriate
Requirements
- Excellent verbal and written communication skills
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations
- Ability to work under pressure
Nice To Haves
- Previous administrative experience in a fast paced environment
Responsibilities
- Opens incoming mail, dates stamps and distributes accordingly
- Sends outgoing mail, both interoffice and outside of the hotel
- Routes mail, faxes and other printed matter
- Prepares and types correspondence and fairly complex numerical/financial reports, as directed
- Data entry
- Prepares correspondence on behalf of management
- Duplicates, copies and distributes and mails material for the department/office
- Orders and maintains office supplies and equipment
- Maintains files and equipment in an orderly and professional manner
- Uses the property's email system and maintains their email box, as is policy
- Additionally this position may or may not have access and/or control over the email box of assigned supervisor(s)
- Appropriate business use of telephone and voice email system
- Greets internal and external customers in a friendly and professional manner
- Announces visitors and/or handles requests, as appropriate
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
