Administrative Assistant

Brookfield Properties•Bronx, NY

38d•$21 - $30

About The Position

Overview: Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector. Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests. Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets. Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority. Maintains routine entries in calendar for supervisor and department/business unit. Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW. Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities. In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.

Requirements

This position requires a High School Diploma/GED.
1-2 years of required experience in an administrative role.
Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.