Administrative Assistant

AmeriLife•San Juan, PR

12d

About The Position

Explore how you can contribute at AmeriLife. For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement. Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry. Provides administrative support to office. This person will be professional, polite, and attentive, while also being accurate. This person will always be prepared and responsive, willing to meet each challenge directly. This person should be comfortable with computers, general office tasks, and excel at both verbal and written communication.

Requirements

High School Diploma, three to five years related experience, or equivalent combination of education and experience
Excellent verbal and written communication skills
Excellent Excel Skills, Typing and other Microsoft Office Products
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Acute attention to detail
Ability to work on complex projects with general direction and minimal guidance
Ability to deal effectively with a diversity of individuals at all organizational levels
Creative, flexible, and innovative team player
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

Responsibilities

Answers and screens telephone calls in a professional and timely manner; takes accurate messages; meets and greets visitors in a courteous and professional manner
Reviews and responds to daily internal/external mail; sends and receives faxes
Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes
Coordinates calendar and schedules appointments
Coordinates meetings, including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
Track, monitor and update agents’ activity, leads, appointments and sales including recording sales activity and data on agency boards.
Act as intermediary for the Sales Manager regarding client and agent calls and questions (i.e. screen, address and forward as needed depending on the issue)
Performs other duties and special projects as assigned by supervisor
Assist in recruiting activity including sourcing candidates, scheduling interview appointments and onboarding new agents.