Administrative Assistant

Walbridge•Detroit, MI

47d•Onsite

About The Position

As Administrative Assistant, you will support executives by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment. Location You will work from our enterprise Headquarters in Detroit, MI

Requirements

Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
Proven experience coordinating complex domestic and international travel and managing executive calendars.
Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
Strong organizational skills with exceptional attention to detail.
Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
Ability to handle confidential and sensitive information with professionalism and discretion.

Nice To Haves

Experience supporting senior executives or leadership teams.
Familiarity with travel booking platforms and expense management systems.
Experience tracking travel expenses and supporting expense reporting and reimbursements.
Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.

Responsibilities

Calendar Management: Manage complex, frequently changing calendars for one or more executives.
Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
Travel Monitoring: Monitor travel schedules for changes or disruptions and pro-actively resolve issues.
Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
File Management: Maintain organized digital and physical filing systems.
Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.