Administrative Assistant

Chubb • Philadelphia, PA

9h

About The Position

This position requires the ability to handle multiple priorities, anticipate
needs, and independently handle tasks and decisions.  The ideal candidate must
be able to provide personalized and confidential executive assistance with
discretion and judgment, display a high degree of professionalism when dealing
with key executives and business partners, and be able to work with minimal
supervision.  The position reports to the Head of Programs and supports
Westchester professionals in the Philadelphia office.

Responsibilities

• Participate in planning and provide administrative support for departmental meetings and special events.
• Coordinate complex travel arrangements; working with internal contacts to prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation; prepare and process required documentation travel.
• Keep up to date on corporate travel policies and travel booking software, e.g., Concur.
• Process expense reports; reconcile and track monthly credit card statements and expenditures in a timely manner.
• Arrange meetings and conference calls.
• Responds to regularly occurring requests for information.
• Maintain a proactive diary of items, including proactive support and follow up on items as needed.
• Maintain schedules and calendars.
• Coordinate, plan and lead social, volunteer and holiday events.
• Create and maintain team distribution lists, org charts, staff listings, etc.
• Onboard new hires in the department.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed