Administrative Assistant -Part-time

Hope Services•Gilroy, CA

1d•$19 - $21•Onsite

About The Position

Hope Services is Silicon Valleyâs leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels. >>>>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<<<< Summary To provide comprehensive administrative/secretarial support to multiple programs.

Requirements

High School diploma, G.E.D. or equivalent plus one year of related experience working in an office environment
Knowledge of office methods, procedures and equipment.
Ability to organize time, set priorities and complete assignments.
Ability to manage multiple tasks.
Ability to relate with clients, public and staff in a positive manner.
Ability to exercise good judgement, self-pace and work with a minimum of supervision.
Basic computer knowledge in Windows 98, Work 97, Excel 97, and Access 97.
Type 55 wpm.

Responsibilities

Typing and clerical work of a varied and specialized nature, including letters, memos, case histories, reports, lists, mailings, etc.
Assemble information from various sources and enter information onto a variety of forms and reports (including computer forms) such as purchase orders, invoices, check requests, sub hours, staff attendance, etc. and create additional forms as needed.
Maintain and process information and reports required for staff and client payroll, billing and invoicing. Maintain and verify program records, databases and files, i.e., client records, attendance, budget data, office files, staff/personnel records, etc.
Attends case review meetings and assures departmental compliance with record development and record keeping procedures and policies.
Answer phones, take messages, screen and distribute mail and use a variety of office machines, including computer, printer, copier, fax and calculator.
Attend staff meetings and take minutes when requested.
Provide clerical support to program staff and participate in agency support staff committee. Monitor and order office supplies and request maintenance or janitorial services.
Develop and maintain program handbook and desk procedure manual.
Assures completion of special projects as assigned.
Acts as a mandated abuse reporter.
Perform other duties, as assigned, to insure efficiency of program services.