Administrative Assistant - Anchorage, Alaska

Tidal Basin Holdco, LLC•Anchorage, AK

5d•Onsite

About The Position

The Administrative Assistant provides onsite administrative support directly to the client and program leadership team. This role is responsible for ensuring efficient day-to-day operations through professional coordination, documentation management, scheduling support, and general administrative assistance. The Administrative Assistant will report to the Project Manager.

Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to communicate clearly and appropriately over the phone and in writing.
Must have exceptional organizational and time management skills.
Ability to learn new computer applications including video conferencing on various platforms
Must have a high school diploma or equivalent; Associate degree preferred.
Minimum of one (1) year of administrative experience.

Nice To Haves

Experience supporting government, disaster recovery, or grant-funded program setting is preferred.

Responsibilities

Provide onsite administrative support to client representatives and program leadership.
Maintain a professional presence within the client’s office environment.
Coordinate meetings, conference calls, and virtual meetings as directed.
Prepare meeting materials, and follow-up documentation.
Prepare, format, and proofread correspondence, reports, and presentations.
Maintain organized electronic and physical filing systems.
Develop, enter and maintain data in tracking systems or databases.
Gather and analyze information.
Assist with time tracking.
Perform financial audits or reviews, process bills/vouchers, reimbursement requests, and receivables as needed.
Produce briefing and training materials.
Monitor and support travel coordination and travel documentation.
Perform other administrative duties as assigned.
Complete all required training.