Administrative Assistant (Geismar)

Tolunay-Wong Engineers, Inc.•Geismar, LA

2d•Onsite

About The Position

The Administrative Assistant is required to attend to visitors and deal with inquiries on the phone and face to face, supplying information regarding the organization to the public, clients, and customers. This role involves maintaining and assuring adherence to procedures dictated by the Administrative Director and company policies. The assistant will also support the Office Manager and Branch Manager in ensuring overall office compliance with TWE’s quality and health and safety policies. This is a Temp to Hire, Full Time position.

Requirements

High school diploma or equivalent
Excellent computer skills including accounting software, technical software, Microsoft Office, and other applicable programs
Excellent Organizational Skills
Excellent written and verbal communication skills

Responsibilities

Answer, screen, and transfer phone calls and provide detailed phone messages when necessary
Greet clients, employees, and vendor representatives
Responsible for daily backup operations and logging
Copy, file, and distribute reports (via email & USPS)
Responsible for preparing/scheduling all UPS packages
Create, maintain, and archive all project, vendor, and employee files
Distribute mail and faxes to employees in a timely manner
Receive and submit vendor invoices to accounting department
File and submit all employee time and expense reports
Maintain and order all office, coffee, and toiletry supplies
Responsible for contacting and scheduling copier maintenance, pest control visits, etc.
Receive and distribute employee payroll and expense checks
Ensure that copy and fax machines always have paper
Assist with Dispatch duties
Other duties as necessary or assigned by Supervisor

Benefits

Health Insurance with an option for HSA with matching contributions
Vision Insurance
Dental Insurance
Short-Term & Long-Term Disability
Life Insurance (Individual $50,000 coverage is 100% paid by TWE)
Catastrophic Accident Insurance (Individual $50,000 coverage is 100% paid by TWE)
Guardian Supplemental Benefits
401(k) Retirement Program with up to 4% employer match (eligible after 180 days)
Employee Assistance Program
120 hours of Paid Time Off (PTO) annually
9 company paid holidays