Administrative Assistant

Lincoln County•Troy, MO

21d•Onsite

About The Position

The Administrative Assistant is a highly organized and proactive individual who provides comprehensive administrative support to the team and ensures the smooth operation of the office. The ideal candidate will be a professional and adaptable individual with a strong ability to manage multiple tasks, maintain confidentiality, and communicate effectively with all levels of the organization.

Requirements

Ability to provide courteous and professional assistance to the public and collaborate effectively with colleagues across all departments.
Demonstrated ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
A high degree of accuracy is critical for all tasks, including data entry and record-keeping.
Proven ability to follow both verbal and written instructions, complete tasks independently, and work as a productive member of a team.
In-depth understanding of administrative principles and practices, including the ability to maintain confidentiality and apply relevant policies and regulations.
Must be proficient in basic computer skills, including Microsoft Office applications.
Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Familiarity with office equipment, including printers, scanners, and multi-line phone systems.

Nice To Haves

Associate’s or Bachelor’s degree in related field, preferred

Responsibilities

Manage and maintain executive and team calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Answer and direct phone calls, taking messages and providing information to callers in a professional manner.
Organize and maintain filing systems, both digital and physical, ensuring information is easily accessible.
Serve as the point of contact for internal and external communications, including email and written correspondence.
Coordinate office supplies, equipment, and services, including managing inventory and orders.
Assist in planning and executing company events, meetings, and conferences.
Handle confidential and sensitive information with the utmost discretion.
Perform data entry and manage databases to support various business functions.
Support team members with day-to-day administrative tasks and special projects.